Group Contact Guidelines
Alton L Collins Retreat Center
503-637-6411            1-888-567-6411
(click here for pdf version)

• Please familiarize yourself with our use policies and communicate these policies with group members.
• We want to honor your group members' dietary needs. Please make us aware of any special dietary needs two weeks prior to your event. Menus are planned prior to your arrival.
• Our goal is to offer a pleasant atmosphere for your group. Please feel free to request a welcome from our staff during which we address your participants and answer any questions.

Contracts
You will receive a contract from us within 48 business hours of your reservation. Upon receipt of your contract, sign the contract and return with appropriate non-refundable deposit.

Deposits
A $50.00 per overnight room deposit is required for each overnight event
$10.00 per overnight room is due with signed contract
$40.00 final deposit is due 90 days prior to your event
$100.00 deposit per day meeting event is due with a signed contract
All deposits are non-refundable

Overnight Events
Please be as accurate as possible in room count reservation. All deposits are non-refundable. The $50.00 per overnight room deposit will be retained as a cancellation fee for unused rooms.

Two weeks prior to your overnight event:

• A complete rooming list is due with full names of overnight participants, roommates assigned, and special requests noted (handicapped, first floor, etc,). Additional overnight room requests will be based upon availability.
• A count of day-only participants and the meals they will take is also due at this time
  
  Forty-eight (48) business hours prior to your meeting or event:
• A final guarantee of the number of day participants and the meals they will take is due. Your bill will be based on the number guaranteed. Day meetings require a $100.00 per event minimum.
• Payment of your bill is due upon departure unless other arrangements have been made.

Day Meeting Events

One week prior to your day meeting:

• Please confirm the number of participants, the meals they will require, meeting room set-up needs, and audiovisual equipment needs.
• Payment of your bill is due upon departure unless other arrangements have been made.

Please contact us with any questions:

ALCRC@gocamping.org

503-637-6411

888-567-6411